Email, scanned mail, WhatsApp, voice messages and phone calls enter a single queue. arteLEX reads every document, recognises which matter it belongs to and files it — on its own when it is certain, as a proposal to confirm when it is not. Around it: matters, contacts, the archive of originals, accounting and invoicing, on infrastructure we own in Switzerland.
A judgment by registered post, an attachment by email, a photo of a contract on WhatsApp, a call from the client. Each ends up somewhere different, and someone has to remember to bring them together. The risk is not missing information: it is scattered information.
Recognition works as a cascade and stops at the first level that is enough. The more complete the contacts and matters, the more documents file themselves.
A registered docket or file number appears in the text: a certain match, and it stops here.
Parties, subject, land parcel, authority: each element has a weight, and two different elements count more than one repeated.
It steps in only if the signals are not enough or two matters are too close. When it agrees with the signals, confidence rises.
The thresholds are set by the firm. The counsel's name weighs little on purpose: it appears in every matter, so it identifies none.
From the envelope that reaches reception to the invoice sent to the client, every step leaves its trace in the same place.
Email, scanner, WhatsApp and phone system in one sorting queue, with preview and recognised text.
Paste the heading of the appeal or upload the PDF: AI extracts parties, counsel, subject and authority.
Clients, counterparties, authorities, experts, witnesses and counsel. One contact across every matter; duplicates are flagged.
The archived copy carries its own code. A reprinted photocopy is recognised as such, not as a new document.
A document that comes back with notes, stamps or signatures is compared page by page with the archived one.
Every document goes through OCR: search the content of all mail and all files, not just file names.
Boxes, locations, checkouts and returns tracked by RFID. An original lodged with an authority stays under control.
Double-entry bookkeeping, VAT, debtors and creditors, invoices with the Swiss QR-bill. In the same system as the matters.
Permissions by function and by person, a log of every action. In Italian, German, French and English.
The models work on the firm's documents, on our infrastructure in Switzerland. Every proposal shows what it rests on, and nothing is written until someone confirms whenever the system is not certain.
From the heading of an appeal or an originating document, AI extracts the parties and their counsel, the subject, the land parcel and the authority. Parties become real contacts — if they already exist, they are linked rather than duplicated.
When references and the matter's fingerprint are not enough, AI reads the document and proposes the most likely matter, with a confidence score and the elements it is based on.
WhatsApp voice messages and phone system recordings become text, searchable and linked to the matter like any other document.
Every paper document gets an RFID tag, every box its own. Put the box on the reader and arteLEX knows what is inside: what is there, what is missing, what should not be there.
The box goes back to its place. What the reader sees is where the documents are.
You know what left the firm, with whom and when. On return, whatever does not answer has not come back.
An original lodged with a court stays on record: where it is, since when, who follows it.
A check that records what it sees without moving anything, whenever it is needed.
You start with a single desk reader that works as a keyboard: enough to tag and search. Inventory of a whole box can be added later, without changing any of the work already done.
Real bookkeeping, not an export to another program. What has been posted is never deleted: it is reversed, and the reversal stays in the journal.
arteLEX runs on the aqumo private cloud, on hardware we own in Switzerland. There is no foreign cloud provider between you and your files: we know where every byte is, and so can you.
Infrastructure we own, Swiss law, no foreign hyperscaler.
arteLEX reads mail without changing it: no message is ever marked as read behind a lawyer's back.
Profiles by function, exceptions per person, active sessions under control.
Who did what, and when. A discarded document does not disappear: it stays on record with the reason.
How mail reaches the firm today, who sorts it, where it ends up.
Mailboxes, scanner, WhatsApp and phone system join the queue.
Open matters and their contacts: this is where recognition comes from.
Tagging the archive, when the firm is ready.
An hour to understand how correspondence reaches the firm today and show you arteLEX on your own flows — not on a made-up example.